Description:
A few tidbits to think through and consider as you move forward with moving pages off of confluence.
Information:
Data
- Decide what you need and what you need it for
- Who needs to have access?
- Sharing/Restrictions – making sure documents shared are accessible to the users you are sharing to, and access is restricted for things that need to be.
- See 'Related Articles' for Sharing Files and Folders
- Clean Data!
- Know what is needed, what isn’t, and what needs to be updated.
- Attachments
- If pages have attachments you wish to keep, you need to download them.
- Open Attachments page, click 'Download All' on bottom left under the list of documents.
- Keep in mind requirements for Middle States and accreditation (if applicable)
- 'After'
- You've moved the data to it's new location? Delete the page in confluence to help elevate duplicating efforts.
- Three dots on top right of confluence page. Delete is at the bottom. If you don't see this, enter a Help Desk ticket and we'll update permissions upon supervisor approval.
Who What Where
- Division of Labor - who is doing what?
- Set up a system of Organization!
- Make sure people can find what they need and know where to save things. Make it user-friendly.
- Finding Things - Organizing and knowing where to find things isn’t as simple as it was in Confluence.
- Depts, committees, etc. will need to be very mindful of the set up and training of their team members.
- What kind of different types of data do you have?
- Think through this and decide on 'where' makes sense for different pieces
- See 'Related articles' for
- these scenarios and our suggestions for 'where'
- what your options are
Additional Info/Resources:
See 'Related Articles' for additional information.
Don't see Delete button on a confluence page? Submit a ticket using the Submit Request button.