SharePoint - Confluence - Scenarios for the Options

Description:

We've provided a few different options for moving Confluence pages. This document gives a narrative on different scenarios and options you may choose to go with (or avoid) and may have our thoughts on why.

Your move and organizing of content is up to your area on how you wish to set things up. This document is just a guideline that some may find useful.

Consider your audience:

First thing is to consider your audience.  Who needs to see this information, and how is it best dispersed?

1. Document to be referenced, or collaborated on? - Use Documents

2. Perhaps it's information regarding job postings for students - Using a 'Site Page' would be a dynamic way to share with students

Scenarios:

1. General thought:  Think 'File Shares'

   1. If you're used to folder structure like file shares, Documents might be the right fit as you can emulate that flow

      1. Be conscious of PII (personal identifying information)...campus File Shares are internal and are secure and approved for PII, SharePoint is not.

2. General thought:  Are you used to working in webpages and like how that can flow? Perhaps consider Pages.

3. Historical Reference

   1. Use Documents 

      1. Follow Option 1 to Export as PDF from confluence (KB with Option 1)

         1. Be intentional with the naming of the files to have good results if searching

      2. File it away in an appropriate Folder location

4. Meeting minutes

   1. Use Documents 

      1. Have a folder called Meeting Minutes

      2. Perhaps have year or calendar year subfolders for organization

      3. Have Word Documents as the file type in the folder

5. Tables

   1. Use Documents

      1. Use Excel for the file type (store in appropriate Folder location) 

6. Images

   1. Storage of them? - Use Documents

      1. Be intentional with the naming of the files to have good results if searching

      2. File it away in an appropriate Folder location

   2. Display and show them off? - Use 'Site Page'

7. Coming soon - notes on Nursing pages with widgets 

Additional Info/Resources: 

See 'Related Articles' for additional information.