Zoom - Create a Meeting

Description:

Create a Zoom meeting with the App or via the website.

Instructions:

Zoom App

1. On your desktop, click the magnifying glass in the lower left corner
2. Type Zoom
3. Click Open
4. Click Sign In 
5. Click SSO
   
6. Enter delhi 
7. Click Continue
   
8. Login with SSO credentials 
9. Click 'Schedule'
   
   
   See image below for a visual of these settings
10. Basics: Enter a Topic, Date & Time (Attendees are NOT required)
11. Meeting ID:
    1. Generate Automatically: Used for most meetings, especially large 
    2. Personal Meeting ID: Used for some one on one meetings, or small meetings with close associates 
       1. TIP: See Related Articles to learn how to customise your Personal Meeting ID - you can make it your phone number!
12. Security:
    1. Password - choose to have this or not, set a custom number if you wish
    2. Waiting Room - Can be ideal for Interview situations
    3. Require authentication to join - You must have a SUNY Delhi login, and login to join the meeting.
       1. This is a VERY good choice to choose for most meetings EXCEPT if external users need to join.
13. Video & Audio: Set per your preferences
14. Advanced Options: CLICK SHOW
    1. Mute participants upon entry - HIGHLY recommended for large meetings
    2. Automatically record meeting may be desired
       1. Be sure to select In the cloud
    3. Alternative Hosts - Larger meetings where assistance may be requested, please add helpdesk@delhi.edu here 
15. Click Save
    
    
16. You will see your meeting under your calendar in the app.
    1. Click 3 dots by meeting
    2. Click Copy Invitation
    3. Paste it into an email/share with others 
       

Website

1. Visit 'delhi.zoom.us'
2. Click 'Sign in'
3. Enter SSO information
4. Click 'Meetings'

5. Click Schedule a New Meeting

6. Basics: Enter a Topic, optional description, Date, Time and Duration
7. Meeting ID:
   1. Generate Automatically: Used for most meetings, especially large 
   2. Personal Meeting ID: Used for some one on one meetings, or small meetings with close associates 
      1. TIP: See Related Articles to learn how to customise your Personal Meeting ID - you can make it your phone number!
8. Security:
   1. Password - choose to have this or not, set a custom number if you wish
   2. Waiting Room - Can be ideal for Interview situations
   3. Require authentication to join - You must have a SUNY Delhi login, and login to join the meeting.
      1. This is a VERY good choice to choose for most meetings EXCEPT if external users need to join.
9. Do NOT Save yet - SCROLL DOWN
   
    
10. Video & Audio: Set per your preferences
11. Options: CLICK SHOW
    1. Mute participants upon entry - HIGHLY recommended for large meetings
    2. Automatically record meeting may be desired
       1. Be sure to select In the cloud
    3. ​​​​​​​Alternative Hosts - Larger meetings where assistance may be requested, please add helpdesk@delhi.edu here 
12. Click Save
    
13. Depending on your choice of Meeting ID, you may see this message, click Save
14. You'll then be brought to a confirmation page with invite options
    1. You can click Copy Invitation at the bottom and paste it into an email. 
    2. Click the icon next to 'Invite Link' link to copy just the link to paste and share.

Additional Info/Resources: 

See 'Related Articles' for other Zoom information and help