Description:
This page directs a user on how to reduce the amount of mouse to keyboard switching by using these keyboard shortcuts.
Information:
To move around in a document
To Copy, Cut or Delete Text
To Insert Special Characters
To Select Text
To Select Text in a table
To Extend a Selection
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TO MOVE
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PRESS
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One character to the left
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LEFT ARROW
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One character to the right
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RIGHT ARROW
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One word to the left
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CTRL+LEFT ARROW
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One word to the right
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CTRL+RIGHT ARROW
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One paragraph up
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CTRL+UP ARROW
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One paragraph down
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CTRL+DOWN ARROW
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One cell to the left (in a table)
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SHIFT+TAB
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One cell to the right (in a table)
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TAB
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Up one line
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UP ARROW
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Down one line
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DOWN ARROW
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To the end of a line
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END
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To the beginning of a line
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HOME
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To the top of the window
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ALT+CTRL+PAGE UP
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To the end of the window
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ALT+CTRL+PAGE DOWN
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Up one screen (scrolling)
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PAGE UP
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Down one screen (scrolling)
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PAGE DOWN
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To the top of the next page
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CTRL+PAGE DOWN
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To the top of the previous page
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CTRL+PAGE UP
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To the end/beginning of a document
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CTRL+END/HOME
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To a previous revision
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SHIFT+F5
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To the location of the insertion point when the document was last closed
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SHIFT+F5
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TO
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PRESS
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Delete one character to the left
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BACKSPACE
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Delete one word to the left
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CTRL+BACKSPACE
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Delete one character to the right
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DELETE
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Delete one word to the right
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CTRL+DELETE
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Cut selected text to the Clipboard
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CTRL+X
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Copy text or graphics
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CTRL+C
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Paste the Clipboard contents
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CTRL+V
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Undo the last action
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CTRL+Z
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| Redo the Undo |
CTRL+Y |
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To Insert
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Press
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A line break
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SHIFT+ENTER
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A page break
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CTRL+ENTER
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A column break
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CTRL+SHIFT+ENTER
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| Excel Cell - New line in same field |
ALT+ENTER |
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An optional hyphen
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CTRL+HYPHEN
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A nonbreaking hyphen
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CTRL+SHIFT+HYPHEN
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A nonbreaking space
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CTRL+SHIFT+SPACEBAR
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The copyright symbol
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ALT+CTRL+C
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The registered trademark symbol
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ALT+CTRL+R
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The trademark symbol
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ALT+CTRL+T
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An ellipsis
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ALT+CTRL+period
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HINT: (Hold down SHIFT and press the key that moves the insertion point.)
If you know the key combination to move the insertion point, select the text by using the same key combination while holding down SHIFT key. Example RIGHT ARROW moves the insertion point to the next character, and SHIFT+RIGHT ARROW selects the next character.
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To select
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PRESS
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One character to the right/left
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SHIFT+RIGHT ARROW/LEFT ARROW
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To the end/beginning of a word
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CTRL+SHIFT+RIGHT ARROW/LEFT ARROW
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To the end/beginning of a line
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SHIFT+END/HOME
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One line down/up
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SHIFT+DOWN ARROW/UP ARROW
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To the end/beginning of a paragraph
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CTRL+SHIFT+DOWN ARROW/UP ARROW
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One screen down/up
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SHIFT+PAGE DOWN/PAGE UP
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To the end of a window
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ALT+CTRL+PAGE DOWN
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To the end/beginning of a document
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CTRL+SHIFT+END/HOME
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To include the entire document
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CTRL+A
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To a specific location in a document
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F8+arrow keys; press ESC to cancel selection mode
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| OTHER: Select multiple cells or items that are NOT next to each other |
CTRL+Mouse Click your selections |
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TO
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PRESS
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Select the next cell's contents
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TAB
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Select the preceding cell's contents
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SHIFT+TAB
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Extend a selection to adjacent cells
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Hold down SHIFT and press an arrow key repeatedly
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Select a column
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Click in the column's top or bottom cell. Hold down SHIFT and press the UP ARROW or DOWN ARROW key repeatedly
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Extend a selection (or block)
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CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode
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Reduce the selection size
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SHIFT+F8
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Select an entire table
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ALT+5 on the numeric keypad (with NUM LOCK off)
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TO
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PRESS
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Turn extend mode on
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F8
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Select the nearest character
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F8, and then press LEFT ARROW or RIGHT ARROW
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Increase the size of a selection
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F8 (press once to select a word, twice to select a sentence, and so forth)
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Reduce the size of a selection
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SHIFT+F8
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Turn extend mode off
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ESC
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Moving around in a table:
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In a table to move to
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PRESS
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Next cell in a row
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TAB
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Previous cell in a row
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SHIFT+TAB
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First/Last cell in a row
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ALT+HOME/END
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First/Last cell in a column
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ALT+PAGE UP/PAGE DOWN
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Previous row
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UP ARROW
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Next row
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DOWN ARROW
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