Description:
Curious on what the difference is between SharePoint and OneDrive, and when you should use which one? You've come to the right place!
This page gives you a place to start to find answers, or dive in deeper if you've already dipped your toe!
What's the difference?
OneDrive and SharePoint are both cloud-based storage tools within Microsoft 365, but they serve different purposes based on ownership and collaboration needs.
- OneDrive is for individual files ("My Files").
- SharePoint is for team/shared files
| |
OneDrive |
SharePoint |
| Primary Focus |
Personal storage (1-to-1) |
Team/Departmental collaboration (1-to-many) |
| Ownership |
Owned by the individual. If you leave, files go with you (or are deleted). |
Owned by the institution/group. Files remain even if employee/students leaves |
| Sharing |
Private by default; you explicitly share with others. |
Shared by default with Team members
Can narrow (certain members of team/users) or widen permissions (additional users/all of SUNY Delhi) |
| Best For |
Class documents, drafts, personal notes and projects, research, temporary sharing. |
Committees, collaborations, Departments |
In short, if you are working on it alone, use OneDrive. If you are working with a group (or need a document to last beyond your time in a department), use SharePoint.
How-To's:
Here are a few to get you started! View the main KB page for even more articles!
Additional Info/Resources:
See 'Related Articles' for additional information.
Submit a ticket using the Submit Request / Report Issue button.